Microsoft Word MO-100 – Create and configure documents sections

1. 2.3.1 to 2.3.3 Create and Configure Document Sections

You’ll be familiar with the style of text in most newspapers. It’s set into columns. Warren allows you to set your text using any number of newspaper style columns. The number of columns in a document will be determined by issues such as column width, margins, paper size and orientation, fonts size, or document layout in newspaper side columns, the text from the bottom of one column flows to the top of the next column. Creating columns within existing text is fairly straightforward. I select this paragraph from my Rhino document, and now I’ll go to the Layout tab. In the page setup group. I click on the Columns pull down menu and you can see that I can select one, two, or three columns.

I’ll select three and you can see that the text has been changed to display in three columns, with the text continuing from the bottom of each column to the top of the next. To view the text in the column side by side, you have to be in Print Layout View going back to the Layout tab and the columns pull down the More columns options invokes the Columns dialog box. The Presets option allows me to specify one, two, or three columns of equal width. Initially, the left or right column layouts can be set to set volumes of different widths with a smaller column either to the left or to the right. As you can see here, the Number of Columns option allows me to specify more than three columns.

I’ve changed the number of columns to four and set equal width, and you can see the effect. Now I’ll undo that and revert to three columns. You can also be specific about where you want the column to start by using the column selection break. So if I divide this paragraph into two columns, you can see that Word automatically decides where the break in the text should be. To create the two columns, however, I can change the break position by inserting a column break. I positioned the corsair at this insertion point, and on the Layout tab I select the Brakes pull down menu and click the Column Break option. You can see that the second column is now modified to start at a different point. The width and spacing options allow you to alter the width and spacing between one column and the next that use equal column width. Checkbox will ensure that Word will generate columns of equal width with the same space between each column.

If I own Checkers, I can specify the width of each column independently and the spacing between them. So I learned Checkers and now I can select each column in turn and change the width of the columns. I can also change the spacing between the columns. I’ll change the width of column one to 3, spacing to the next column to one and a half centimeters. I’ll change the width of column two to 3. Then I’ll set the spacing to one and a half centimeters. Ward will now generate the width to the final column when I click into the final Column option box. The Apply To option allows me to select the text to which the column structure is to be applied. For example, I can apply to the whole document from this point forward or to the selected text. If the line between Option Checkbox is selected, then Word will automatically insert a vertical line between each of the clients in the document.

Like so, the Start new column only becomes enabled when you elect to apply the clients from this point forward. We come back to clients in a short while, but first I want to explain how to set up page, section, and column breaks in your documents and their purpose. A page breaks up the page manually. Whenever you exceed the length of a page, Word will automatically move it to a new page. It will automatically insert a new page break. This is also referred to as a soft page break, but you can do this manually at any point in your document. To insert a page break, I place the cursor at the point where I want the page break to be inserted, and then on the Insert tab in the Pages group, click Page Break. So if I position the cursor in front of the one in 1985 and insert a page break, you can see that the 1985 heading has moved to the next page in the document. An alternative way to do this is to go to the Layout tab and then to the Breaks pull down menu and select Page Break. It’s also useful to know where page breaks are located in your document. You can do this by clicking on the Show Hide symbol on the Home tab.

You can see that a page break has been inserted at the bottom of the first page of my Ryanair document, in the position that I used a moment ago to delete a page break to the left of the Page Break marker like so, and press the Delete key on the same Breaks pull down menu. You can see that we have a section entitled Section Breaks. A section break creates a wholly new section in the document. We’ve covered section breaks in some detail in the lecture on headers and Foreheaders already, so you know that a section of the document can be manipulated as though it wear a totally separate document. Within the document, there are a number of different types of section breaks. The continuous section break allows you to start a section break anywhere in the document and to end the section break at a second position. The section will be within those markers.

So if I place the cursor at the start of this text in my Ryanair document, I can now go to the second position and insert a second continuous section break. The Show Hide button shows me where these continuous section breaks have been placed. The point now, however, is that I can manipulate the data within the section break and there will be no impact on the rest of the document. For example, I can split the paragraph into three columns, and only that section of the document has the columns inserted. If I move outside of that section and do the same thing, you can see that the rest of the document has been split into columns. You can modify page settings for any page between section breaks. The other options in the section breaks section of the breaks pull down menu are the odd and even page breaks. These will insert a section break at the position you’ve placed the cursor. But the new section will start at the start of the next odd or even page, depending on which you’ve selected.

As with page breaks, you can remove section and column breaks by positioning the cursor on the left of the brake indicator and clicking the Delete key. Finally, you can also change the width of each column or the spacing between each column by dragging the appropriate markers on the ruler for each side of the column to be adjusted. So when I click anywhere into this set of three columns, you can see that there are markers on the ruler showing the width of each column. Notice also that each column has its own indent markers that can be adjusted just as you can adjust normal text in the document. So in this lecture we’ve covered quite a lot of very useful techniques. We’ve seen how to insert and manage page, section and column breaks, how useful section breaks can be for document formatting, how to create multiple columns, and how to manage the way that they look in your documents. In the next section of the course, we’re going to all about tables and lists in Microsoft Word.

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